AI Automation & Digital Marketing for Healthcare Practices
Stop Losing Patients to Missed Calls & No-Shows
Every invisible Google listing, missed call, slow reply, and forgotten follow-up is a patient who quietly chose someone else. Neural Automate closes those gaps automatically.
Serving dental, physio & wellness clinics across the US and Canada.
How we fix it
Presence
Patients find and choose you first — SEO, Google and Meta ads, an active Google profile, and a steady stream of reviews.
90-day pilot · month-to-month after · cancel anytime.
Now onboarding 5 US & Canadian practices at founding-client pricing.
The Leaky Pipeline
Four places patients quietly slip away.
What is your pipeline leaking?
You're leaking ~$259,200 every year.
Up to 80% of it is recoverable with 24/7 response + automated follow-up.
Estimate based on your inputs — your free Growth Audit puts real numbers on it.
90-day pilot · month-to-month after · cancel anytime.
Presence
If patients can't find and choose you, they book someone else.
Response
Every unanswered call is a patient gone.
Retention
Quiet patients become gone patients.
Admin
Manual busywork eats the hours you need for patients.
Who We Help
Built for the practices patients rely on every day.
Dental
Fill hygiene chairs and cut no-shows without more front-desk hours.
Physiotherapy
Bring discharged patients back to complete their plan of care.
Chiropractic
Keep adjustment schedules full with automatic recall.
RMT & Massage
Fill last-minute cancellations from the waitlist in minutes.
Med Spas
Never miss an after-hours inquiry for high-value bookings.
Optometry
Automate annual eye-exam recalls so patients don't drift away.
How We Fix It
One system for each leak in your pipeline.
A patient searches for a clinic nearby, sees your competitors' ads and five-star reviews first, and books with them before they ever find you.
We get you found and chosen: SEO so you rank in local search, Google Ads and Meta/Instagram ads that reach patients actively looking, an optimized Google Business Profile, and automatic review requests after every visit — so your practice shows up first and looks like the obvious choice.
More new patients find you, choose you, and book — before they ever look at the clinic down the street.
The phone rings during a packed afternoon, nobody picks up, and the caller moves straight to the next practice on their list.
Every call, text, and website inquiry gets an immediate, helpful reply around the clock — answering common questions and getting the patient booked without your front desk lifting a finger.
Fewer missed calls turn into fewer missed patients.
A patient's six-month checkup slips to eight, nobody follows up, and they quietly start seeing someone else.
Reminders and recall messages go out automatically by text and email on a set schedule, so overdue patients get a nudge to rebook before they drift away for good.
Patients keep coming back, and your schedule stays full without extra work from your team.
Your front desk spends hours every week confirming appointments, chasing no-shows, and retyping the same intake information by hand.
Appointment confirmations, reminders, intake forms, and no-show follow-up all run automatically in the background, so your staff isn't stuck on repetitive paperwork.
Your team gets its time back to focus on the patients actually in the building.
Marketing services
Fill the pipeline before you seal it.
Google Ads
Show up at the top of search when local patients are looking for care right now.
Meta & Instagram Ads
Reach nearby patients in their feeds with offers that turn scrolling into bookings.
SEO
Rank in local search and maps so new patients find you without paying per click.
GBP + Review Management
An active Google Business Profile and a steady flow of fresh reviews that win the choice.
Landing Pages & CRO
Pages built to turn ad clicks and searches into booked appointments, not bounces.
Proof
What the system is built to deliver
24/7
every call, text & inquiry answered instantly, even after hours
Up to 30% fewer no-shows
via automated confirmations & reminders
Minutes, not days
to refill a cancelled slot from the waitlist, automatically
Targets based on industry benchmarks — we publish measured results as pilot data comes in.
Proven systems, now specialized for healthcare.
“We used to scramble every time a patient canceled — now our waitlist fills automatically within minutes. It's like having an extra front-desk person who never sleeps.”
Dr. Ashley Williams, DDS
“Patients would finish their acute visits and disappear. The automated recall system brings them back to complete their full plan of care. Single biggest improvement to patient retention this year.”
Mark Chen, PT, DPT
“After-hours patient calls were burning out our small team. Now the automated system handles routine refill requests and appointment changes overnight, so patients get immediate answers and we actually get to sleep. It's cut our after-hours call volume by more than half.”
Dr. Rachel Kim, MD
50%+ reduction in after-hours call volume
Free Growth Audit
See exactly where patients find you — and where they slip away.
A sample scorecard — yours will be based on your practice.
Acquisition
How new patients find you (ads, SEO, listings)
Presence
Google listing found, but slow to load
Response
Calls often go unanswered during busy hours
Retention
No system for overdue recall reminders
Admin
Confirmations still handled manually
What you get
- A walkthrough of exactly where patients are falling out of your pipeline
- A scorecard rating your Acquisition, Presence, Response, Retention, and Admin
- A short list of fixes ranked by impact, so you know what to tackle first
- No obligation — the audit is yours to keep whether you work with us or not
How it works
- 1
Book your call
Pick a time that works for you — it takes about 30 seconds.
- 2
We audit your pipeline
We review your online presence, response times, and follow-up systems.
- 3
Get your scorecard
Walk away with a clear, ranked list of fixes — free, no strings attached.
Book your free growth audit
90-day pilot · month-to-month after · cancel anytime.
Next steps
What happens after the audit
- 1
Free audit & scorecard
We map where patients find you and where they slip away, and hand you a ranked list of fixes.
- 2
Live in weeks 1–2
We connect to your existing tools — no rip-and-replace.
- 3
Monitored monthly
Automations run in the background, and you get a plain-English report every month.
FAQ
Questions practice owners ask us first.
We plug four common gaps in your patient pipeline — being found online, responding to inquiries fast, bringing patients back for follow-up care, and handling routine admin work — with automation that runs in the background, so your team doesn't have to.
No. We connect to the tools you already use instead of asking you to switch systems. If something doesn't have a direct connection yet, we'll tell you plainly before you sign up.
We price based on your practice size, patient volume, and which modules you need. Most practices start with a single focus — Presence, Response, Retention, or Admin — and add more as they see results. We'll build a custom quote during your free audit call, so you only pay for what actually moves the needle for your practice.
Barely. Most of what we build runs automatically without a new dashboard for your staff to manage. Anything that does need a login is kept as simple as a text message.
Every system we deliver is built with PHIPA/PIPEDA (Canada) and HIPAA (US) compliance in mind, and we never use patient information for anything beyond running your practice's own automation.
Most practices are live within 2 weeks of the audit. We start with the fix that will recover the most patients, then build out from there.
Access to the scheduling and phone tools you already use. We handle the setup from there, so your team doesn't have to configure anything.
No. It covers the gaps your team can't — after hours, busy peaks, and the follow-up that slips when the front desk is slammed — so your staff can focus on the patients in front of them.